FCRA Disclosure & Authorization Form Generator
Generate the two documents the FCRA expects before you order a background report: a stand-alone disclosure with nothing else on it, and a separate signed authorization, with optional state notices.
- Standalone disclosure
- Separate authorization
- Optional state notices
- Word, text, print
Not legal advice · Last reviewed Oct 2026
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Why you'd use this
Before an employer gets a background report for employment purposes, the Fair Credit Reporting Act requires two things: a clear and conspicuous written disclosure, in a document that consists solely of the disclosure, and the person's written authorization.
The stand-alone rule is where small employers most often go wrong. Liability waivers, application questions, or extra legal terms on the disclosure page have been the basis of many FCRA lawsuits. This generator keeps the disclosure on its own page and puts the authorization on a separate page, with optional state notices on a third.
In your browser, nothing saved
Using it
- 1
Enter your details
Company name, whether you are screening employees or contractors, and your background check company's contact details.
- 2
Add state notices
Optionally add notices for California, Minnesota, Oklahoma, New York State, and New York City.
- 3
Download
Get Word, text, or a printable PDF. Remove the instruction page before you hand it out.
What belongs on the disclosure, and what does not
- Belongs: that a consumer report may be obtained for employment purposes, what it may include, and who will prepare it.
- Does not belong: liability releases, at-will statements, application questions, or anything unrelated to the disclosure.
- The authorization can be a separate page that the person signs and dates.
Contractors count too
If you screen independent contractors or gig workers, use the same process. The FTC has treated contractor screening as an employment purpose under the FCRA.
Primary sources
Read the rules at the source. Laws and agency guidance change; last reviewed Oct 2026.
Questions people ask about this
Does the FCRA disclosure have to be a separate document?
Yes. The FCRA requires the disclosure to be in a document that consists solely of the disclosure. The authorization may be on the same page under the statute, but keeping it separate avoids mixing in extra language.
Can I include a liability waiver on the disclosure?
No. Courts have found that extra terms like liability waivers violate the stand-alone requirement.
Do I need to give the Summary of Rights with the disclosure?
Give the CFPB's Summary of Your Rights Under the FCRA with the disclosure, and again with any pre-adverse action notice. Some states also require it at specific points.
Do PreHireBadge customers need this template?
Not for PreHireBadge orders. The candidate's invite presents the stand-alone disclosure, state notices, and authorization, and stores the signed consent. The template is for anyone running their own process.
General information only, not legal advice. Using this tool does not make a process compliant on its own, and federal, state, and city rules differ and change. An employment lawyer can apply them to your facts.
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Open toolOr let PreHireBadge handle the paperwork
Every PreHireBadge order is an invite: the candidate gets the stand-alone disclosure, state notices, and e-sign authorization on their phone, and adverse action runs inside the product. $5 per report, no subscription.