Creating a background-check policy
How a small employer writes a practical background-check policy that matches PreHireBadge: employment purpose, invite-only identifiers, and no blanket bans.
- 45 min
- 7 modules + exam
- Certificate of completion
For owners writing the first hiring policy for a small company.
What you will be able to do
- Draft a one-page purpose and invite rule
- Map product roles to who may see a report
- Avoid a blanket ban sentence
Syllabus
- 1Why a written policy helps a small teamA short policy tells managers what this company orders, who is invited, and what they must not do.7 min(open)
- 2Write the purpose in one sentenceEmployment only. Not a tenant screen, not a personal lookup.6 min
- 3Who orders, who sees, who decidesMap the product roles onto job titles in your company.7 min
- 4The invite ruleThe candidate enters identifiers. Managers do not collect them on paper 'to save time.'7 min
- 5What to say about records foundDo not write a blanket ban. Point managers at the assessment and adverse-action path.7 min
- 6Retention and who to askSay how long you keep reports, who to call, and that the document is not legal advice.6 min
- 7Keep the policy next to the productWhen the product changes a button name, update the policy. Do not let the PDF rot.5 min
- Final exam10 questions. 80% passes. Opens after the last module.
- Certificate of completionYour name, the course, and the date, with a public page anyone can check.
Sources
The primary sources this course is written from.
- Federal Trade Commission: Using Consumer Reports: What Employers Need to Know
- U.S. Equal Employment Opportunity Commission: Background Checks: What Employers Need to Know (with the FTC)
- U.S. Equal Employment Opportunity Commission: Enforcement guidance on arrest and conviction records
- Consumer Financial Protection Bureau: Fair Credit Reporting Act resources, including the summary of rights
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